Most events still rely on pre-printed badges and manual check-in. That means:
Why we changed the way registration works
- Confusion when people don’t show up or change details
- Long lines at peak times
- Reprinting mistakes on the spot
- Zero real-time visibility of who actually arrived
Modern event platforms now use instant badge printing with tablets, QR codes and on-site kiosks, dramatically cutting waiting times and giving organizers live attendee data.
We’ve taken these best practices and built our own on-site registration service, optimized for conferences, summits and corporate events.
What our system includes
1. Check-in tablets & QR scanning
- Pre-registered guests check in with a QR code from their email or phone
- Walk-in guests can be added in seconds directly on the tablet
- Search by name, company or email – no paper lists, no chaos 
2. Instant badge printing with Zebra printers
- Zebra badge / label printers print personalized badges on demand as soon as the guest is checked in
- Option for: adhesive labels on pre-printed cards, paper badges on lanyards, or plastic cards – depending on the event level and budget
- No more boxes of unused badges – we only print for people who actually show up
3. Smart badge designs
- Custom layout with your logo, brand colors, event name, date and location
- Different designs or colors for speakers, VIPs, staff, partners
- Optional QR or barcodes on badges for session scanning, lead retrieval or access control
4. Full transparency for organizers
- Real-time dashboard showing who has checked in, by ticket type / category
- Live statistics: arrivals over time, no-shows, walk-ins
- Exportable reports after the event for your internal KPIs and sponsors
5. Professional on-site support
- Our team configures all tablets, printers and network before doors open
- We provide trained registration staff (optional) to run the desk or support your team
- Backup workflow for offline mode if internet drops (local sync and cached guest list)
How it improves transparency & guest experience
For attendees
- Shorter queues – check-in and badge in seconds instead of minutes
- Correct names, roles and companies – even if they changed details last minute
- Cleaner first impression: professional, organized and tech-ready welcome
For organizers
- Live visibility of who is inside the venue right now
- Instant lists for security, catering or session management
- Easy proof for sponsors: “Here is exactly who attended, when, and how long”
- Less waste: no pallets of unused badges after the event
Typical setup options / Packages:
Essential Registration Desk
- 1–2 tablets with check-in app
- 1 Zebra thermal badge printer (e.g. ZD421 series)
- Standard badge design (attendee / speaker)
- Basic real-time dashboard
Premium Multi-Lane Check-In
- 3–6 tablets on stands (multi-lane registration)
- 2–4 Zebra badge printers for high throughput
- Custom badge layouts (VIP, media, staff, sponsors)
- Walk-in registration forms, on-site payments (if required)
- Extended analytics and export after event
Self-Service Kiosk Option
- Touchscreen kiosk with QR self-check-in
- Integrated badge printing and lanyard station
- Staff only for assistance / troubleshooting
Ideal for
Corporate conferences & management meetings
Roadshows and product launches
Association events & membership meetings
Trade fairs & expos
Investor forums & closed-door events
Implementation & Workflow
Before the event
- We connect to your registration data (CSV / platform export / API where possible)
- We design and test the badge layout(s)
- We configure tablets, printers and network and simulate a live check-in flow
During the event
- Our team arrives early for final setup and test prints
- Doors open → guests scan QR or give their name → badge prints instantly
- Live monitoring of queues, hardware and data
After the event
- Export of attendance data and summary report
- Optional breakdown by ticket type, company, country, etc.
Ready to make registration the smoothest moment of your event?
Tell us about your next conference and we’ll propose a complete registration & on-site badging setup tailored to your venue, audience size and security requirements.